Commissioner’s Special Meeting Minutes
March 1, 2022
Meeting Called to Order by
President
Prayer
Pledge Of Allegiance
Present: Commissioner Kelly Gaskill, Commissioner Darlene Likens, and
President Richwine
Also Present: Madison County Auditor Rick Gardner, Chief Deputy
Auditor Todd Culp, and Attorney Jeff Graham
Play >> Approval of Minutes:
Motion: to accept February 15
minutes as presented
Moved:
Kelly
Gaskill
Seconded: Darlene Likens
Motion Passed unanimously
Play >> Approval of Claims:
Motion: to accept claims numbers 199318 – 199553 with the exception of
voided check 199552 and all Auditor’s Discretionary.
Moved:
Kelly
Gaskill
Seconded: President Richwine
Motion Passed unanimously
Play >> Motion: to approve Job Source claims as presented
Moved:
President
Richwine
Seconded: Darlene Likens
Motion Passed
Roll Call Vote: No – Kelly Gaskill. Yes – Darlene Likens and John Richwine
Play >> Motion: to appoint Barbara Scott to the
Community Corrections Advisory Board
Moved:
President
Richwine
Seconded: Kelly Gaskill
Motion Passed unanimously
Play >> Motion: to nominate Dutch Parrish, current
employee at the Youth Center, to the Veteran Service Officer position
Moved:
President
Richwine
Seconded: Darlene Likens
Motion Passed unanimously
Play >> Jessica Bastin, County Engineer, discusses the progress the team in
which was put together for the American Rescue Plan Act fund implementation.
1. Jail COVID Mitigation Resources ($562,000) - Providing support to the County Jail
and Sheriff’s Department for additional, more robust COVID mitigation measures
will improve safety and security at the facility for the public, staff, and
offenders. Proposed improvements include air filtration systems, touchless door
locks, intercoms, new mattresses, and cleaning supplies.
2. Jail COVID Mitigation Expense Reimbursement ($319,000) - Since the beginning of the pandemic,
a number of mitigation measures have been enacted at the County Jail and the
Sheriff’s Department to ensure safety and security for the public, staff, and
offenders. Reimbursing these costs will provide much-needed funds for
additional mitigations measures and other safety and security enhancements.
3. Temporary Public Defender ($160,000) - The Public Defender’s Office is
experiencing significant backlog due to limitations on jury trials through much
of the COVID pandemic. Providing a temporary, contracted Public Defender will
enable cases to be resolved in an expedited manner, focusing on those who
remain incarcerated due to an inability to post bond. This will allow them to
return to the depleted workforce in the County.
4. Prosecutor’s Office Investigator Vehicles ($140,000) - The Prosecutor’s Office is also
experiencing significant backlog due to limitations on jury trials through much
of the COVID pandemic. Providing vehicles to four investigators tasked with
resolving the backlog cases will improve their operational efficiency and
effectiveness. Additionally, these investigators will support a new emphasis on
investigating educational neglect and compulsory school attendance violations exasperated
by the pandemic.
5. Health Department Emergency Response Storage Facility ($300,000)
- The new facility will
provide a centralized location for housing the County’s mobile medical clinic
and bulk storage of personal protective equipment and other critical supplies,
ultimately improving the County’s effectiveness and efficiency in responding to
current and future health emergencies. The Health Department is leveraging non-reverting
funds for this proposal.
6. Residential Work Release Center Reconfiguration ($235,000) - Redesigning the Residential Work
Release Center and strengthening physical security of other parts of the
Community Corrections campus will allow better COVID mitigation measures while
increasing security, improving operational efficiency, and protecting the
integrity and viability of the community supervision programs. Additional funds
will be leveraged for this proposal.
7. Government Center Annex Emergency Generator ($135,000) - The Government Center Annex houses
the Health Department, Coroner’s Office, Veteran’s Affairs, and STI Clinic.
Currently, emergency power is available only on a limited basis in the
facility, so critical services provided by these department cannot be
maintained during an extended power outage. The proposed generator will provide
system resiliency and redundance, particularly when responding to current and
future emergency situations.
8. Problem Solving Court/Circuit Court Workspace Reconfiguration
($120,000) - Reconfiguring
workspaces in the Problems Solving and Circuit Courts will provide additional
conference/training room space for staff and targeted populations to attend
virtual training sessions. This flexibility allows the courts to adapt to
changing operational needs brought on by the pandemic while providing
additional protections, enhancing services, and ensuring operational resiliency.
9. Youth Center COVID Mitigation Measures and Security Upgrades
($135,300) - The
Youth Center is proposing three initiatives to facilitate social distancing,
enable contactless screening, and improve security at the facility. Measures
include new security cameras, a new property scanning x-ray machine, and a
protective contact barrier in the Center’s transportation vehicle. Additional
funds will be leveraged for these initiatives
10. Integrated Security Systems ($72,000) - Establishing and integrated security
system using “smart” employee identification cards will allow a cohesive,
comprehensive approach to securing County network and physical spaces,
improving safety and security throughout the facilities.
11. Emergency Announcement Systems ($39,000) - Implementing the InformaCast Fusion
system throughout the County’s network will establish a comprehensive emergency
announcement system while improving network security, reliability, and
resiliency.
12. Juvenile Probation COVID Mitigation Expense Reimbursement ($2,600)
- Juvenile Probation is
requesting reimbursement for various equipment purchased at the onset of the
pandemic to ensure continuity of service while limiting in-person contact. This
equipment included webcams, laptops and monitors, and digital signature pads.
13. Recorder’s Office Media Conversion Project ($93,000) - The Media Conversion Project consists
of creating an online digitized Deed Record, expanding access to the
information while ensuring operational resiliency. The Recorder’s Office is
leveraging funds in order to also digitize Miscellaneous books.
14. Codification Project ($20,000) - The Codification project consists of a compilation,
digitization, and legal and editorial review of the County’s existing codes.
Providing this information online allows for expanded information access and
improved operational resiliency.
15. Killbuck Creek LARE Grant Match ($25,000) - The Surveyor’s Office is pursuing a
grant through the Lake and River Enhancement (LARE) program to remove
obstructions along Killbuck Creek, improving its the stormwater management
abilities. This request is for the local matching funds associated with this
grant application.
16. Thoroughfare Plan and Traffic Impact Fees Study ($165,000) - Transportation infrastructure is a
key component to the long-term economic recovery of our County. An updated,
county-wide thoroughfare plan will provide a centralized tool for long-term
transportation planning, Additionally, traffic impact fees will provide a new
funding mechanism help supplement funds for much-needed improvement projects by
shifting the financial burden of infrastructure improvements to the development
directly benefitting from the improvements.
17. Wastewater Infrastructure and Managerial Needs Assessment ($125,000)
- Wastewater
infrastructure is another key component to the long-term economic recovery of
our County. This proposal consists of a county-wide review of existing
wastewater infrastructure, identification of unserved/underserved areas (focusing
on those in needs of centralized service) a review and recommendation of
managerial options for serving these areas, and a plan for implementation
18. Drinking Water Infrastructure and Managerial
Needs Assessment ($125,000) - Safe, reliable drinking water infrastructure is another key
component to the long-term economic recovery of our County. This proposal
consists of a county-wide review of existing drinking water infrastructure,
identification of unserved/underserved areas (focusing on those in needs of
centralized service), an analysis of current and future regional water supply
needs, a review and recommendation of managerial options for serving these
areas, and a plan for implementation.
19. Stormwater Infrastructure and Managerial Needs Assessment ($125,000)
- Stormwater
infrastructure is a key component to facilitating growth and redevelopment in
our County. This proposal consists of a county-wide review of the stormwater
infrastructure (primarily the Regulated Drains), identification of unserved
areas, a review and recommendation of managerial options and existing and
potential funding mechanisms, and a plan for implementation.
20. County Parks and Recreation Managerial and Infrastructure Needs Assessment
($100,000) - Parks
and recreational facilities are key components to establishing a foundation for
healthy, resilient communities. This proposal consists of a county-wide review
of the existing parks and recreational facilities, identification of
underserved areas, a plan for implementation of initiatives to ensure smart,
cohesive facilities, and development of Impact Fees as a new funding mechanism
to shift financial burden of these facilities to new developments directly
benefiting from the amenities.
Play >> Motion: to accept the recommendations and approve the
proposals and move them forward to the County Council for their approval
Moved:
President
Richwine
Seconded: Darlene Likens
Motion Passed unanimously
Play >> Andrew Hanna presents the Community Corrections Annual Report. Katie
Stapleton gives the details of the report for Problem Solving. Carl Chambers
gives the details of the report for Probation. Sheriff Mellinger gives the
details of the report for Jail Treatment. David Kane gives the details of the
report for facilities.
Play >> Olivia Pratt, Clerk, requests 80 Express Vote printers.
Motion: to accept the purchase order agreement with ES&S Election
System for 80 express vote printers
Moved:
Kelly
Gaskill
Seconded: President Richwine
Motion Passed unanimously
Play >> Jessica Bastin, County Engineer, presents 3 agreements for the
Springbrook Sections.
Motion: to approve 6 & 7
Moved:
President
Richwine
Seconded: Kelly Gaskill
Motion Passed unanimously
Play >> Motion: to accept inspection agreement as
presented
Moved:
Kelly
Gaskill
Seconded: President Richwine
Motion Passed unanimously
Play >> Motion: to approve the Memorandum of
Understanding from the February 23, 2022 Execution Session
Moved:
President
Richwine
Seconded: Darlene Likens
Motion Passed unanimously
Play >> Motion: to allow David Kane to apply for grant funds for the
Juvenile Program
Moved:
President
Richwine
Seconded: Kelly Gaskill
Motion Passed unanimously
Play >> Motion: to adjourn
Moved:
President
Richwine
Seconded: Kelly Gaskill
Motion Passed unanimously
Next Regular Commissioner’s Meeting will be March 14, 2022 at 10AM