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Start Position
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Prayer Pledge of Allegiance Present: Olivia Pratt, Rick Gardner & John Richwine Also Present: County Attorney Jeff Graham, County Administrator Tom Ecker, and Deputy Auditor Nicki Young
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President Richwine recognizes and congratulates Jessica Bastin for being named public servant of the year by the Madison County Chamber of Commerce.
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Approval of Minutes:Motion: to approve March 18, 2025, regular meeting minutes as presented.Moved: Olivia Pratt Seconded: Rick GardnerMotion Passed unanimously.
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Approval of Claims: Motion: to approve the claims as presented by the Auditor’s office. Moved: Rick Gardner Seconded: Olivia PrattMotion Passed unanimously
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President Richwine indicates there is a vacancy on the Community Corrections Advisory Board which needs to be filled and Andrew Hanna has recommended Austin Parrish. Commissioners have reviewed this recommendation and Mr. Parrish’s resume. Motion: to appoint Austin Parrish as a member of the Community Corrections Advisory Board. Moved: President Richwine Seconded: Olivia PrattMotion Passed unanimously
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President Richwine indicates under old business is the Cumulative Bridge Fund rate. Motion: to continue matter of Cumulative Bridge Fund rate to the next Commissioners’ meeting. Moved: Rick Gardner Seconded: Olivia PrattMotion Passed unanimously
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David Kane, Director of Community Corrections, requests the Commissioners’ support for his submission of an application for the Justice Reinvestment Act Grant for 2026. Motion: to support and approve submission of the application to receive grant funding for 2026 from the Justice Reinvestment Act Grant, as requested. Moved: Rick Gardner Seconded: President RichwineMotion Passed unanimously
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Lynn Edens, Emergency Management Director, requests the Commissioners to designate the 1980 Chevrolet bread truck and 2002 Chevrolet Silverado as surplus property. Motion: declare the 1980 Chevrolet bread truck and 2002 Chevrolet Silverado to be surplus property inasmuch as the cost of repairing and/or maintaining the same exceeds their value and direct Mr. Edens to proceed with disposing of the same in the proper manner. Moved: President Richwine Seconded: Rick Gardner Motion Passed unanimously.
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Emergency Management Director Edens then provides information about the severe weather forecast for the next few days.
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Jessica Bastin, County Engineer, opens annual bids received for gasoline and diesel fuel, asphalt, stone and rock, and sand and gravel. Bid for gasoline and diesel fuel received from Keystone Cooperative. Bid for stone, gravel and sand received from Yarberry Companies. Bids for asphalt materials received from Milestone Contractors and E&B Paving. Bid for asphalt patching mix only received from Central Paving. Motion: to accept the bids received, direct them to be placed on file with the County Engineer for review, with a recommendation as to the lowest most responsive bid being brought to the Commissioners at their next scheduled meeting. Moved: President Richwine Seconded: Rick GardnerMotion Passed unanimously
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Clarence Walker, Highway Department, requests the Commissioners to approve acceptance of the award of $1,500,000 from the Community Crossings Grant to be used for the County Road 500 North paving project. Motion: to accept the award of $1,500,000 from the Community Crossings Grant to be used for the County Road 500 North paving project. Moved: President Richwine Seconded: Rick GardnerMotion Passed unanimously
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County Engineer Bastin opens bids received for the County Road 500 North paving project. Bids received from Brooks Construction (base at $808,280.00 with second segment at $2,207,332.00, for total bid of $3,015,612.00), DC Construction Services (base at $936,729.83, with second segment at $2,579,076.91, for total bid of $3,515,806.74), E&B Paving (base at $792,929.00, with second segment at $2,211,094.00, for total bid of $3,004,023.00), Howard Companies (base at $859,123.50, with second segment at $2,297,590.00, for total bid of $3,156,713.50) and Midwest Paving (base at $866,739.00, with second segment at $2,333,260.00, for total bid of $3,199,999.00). Motion: to accept the bids received, direct them to be placed on file with the County Engineer for review, with a recommendation as to the lowest most responsive bid being brought to the Commissioners at their next scheduled meeting. Moved: President Richwine Seconded: Olivia PrattMotion Passed unanimously
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County Engineer Bastin presents First Task Order under Contract for Services Agreement with Egis BLN USA, Inc. dated April 13, 2022, concerning 2025 small structure inventory to the Commissioners for their consideration. Motion: to approve First Task Order under Contract for Services Agreement with Egis BLN USA, Inc. dated April 13, 2022, concerning 2025 small structure inventory in the amount of $22,750.00, as presented. Moved: President Richwine Seconded: Rick GardnerMotion Passed unanimously
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County Engineer Bastin then presents a proposed Professional Services Agreement with Banning Engineering, Inc., concerning Carter Geeting Drain Improvements to the Commissioners for their consideration. Motion: to approve the Professional Services Agreement with Banning Engineering, Inc. concerning Carter Geeting Drain Improvements with a fee of $8,000.00 for preliminary drainage survey and $27,500.00 for preliminary drainage outlet study, as presented. Moved: Olivia Pratt Seconded: Rick GardnerMotion Passed unanimously
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Stephenie Mellinger, Health Department Director, acknowledges Dr. William VanNess the County’s Health Officer who passed away last Monday. Director Mellinger then indicates the Board of Health has appointed Dr. Phillip Goshert as interim County Health Officer. Motion: to appoint Dr. Phillip Goshert as Madison County Health Officer. Moved: President Richwine Seconded: Rick Gardner Motion Passed unanimously.
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Health Director Mellinger then presents to the Commissioners for their consideration a proposed form of Memorandum of Understanding concerning issuance of radiation detection equipment. Motion: approve the form Memorandum of Understanding concerning issuance of radiation detection equipment, as presented. Moved: Olivia Pratt Seconded: Rick Gardner Motion Passed unanimously.
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Jon Smock, Properties Director, requests the Commissioners to approve a proposed contract with Chem-Aqua, Inc. Motion: to approve the contract with Chem-Aqua, Inc., as presented. Moved: President Richwine Seconded: Olivia PrattMotion Passed unanimously
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Motion: to adjournMoved: Rick Gardner Seconded: Olivia PrattMotion Passed unanimously Next Regular Commissioner’s Meeting will be April 15, 2025, at 10:00 AM
