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Start Position
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Prayer Pledge of Allegiance Present: Olivia Pratt, Rick Gardner & John Richwine Also Present: Attorney Michael Farrer, County Administrator Tom Ecker, and Deputy Auditor Nicki Young
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Approval of Minutes:Motion: to approve April 1, 2025, regular meeting minutes as presented.Moved: Rick Gardner Seconded: Olivia PrattMotion Passed unanimously.
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Approval of Claims: Motion: to approve the claims as presented by the Auditor’s office and JobSource claims. Moved: Olivia Pratt Seconded: Rick GardnerMotion Passed unanimously
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President Richwine indicates under New Business, a proposed Ordinance Establishing an Equitable Impact Fee to the Purpose of Planning and financing Road Infrastructure to Serve New Development was advertised for this meeting. This proposed Ordinance will not be introduced at this meeting, but will be brought before the next scheduled meeting of the Commissioners.
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Todd Culp, Auditor, provides the final report issued by Forvis Mazars for the 2023 County Audit, which was unmodified with no comments. Auditor Culp indicates the 2024 audit is progressing.
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Jim Cleaver, Public Safety Radio Administrator, and Jenny Chambers, Central Dispatch Executive Director, request the Commissioners to approve a proposed contract with Motorola Solutions for migration of SDM to MC Edge. Motion: to approve the contract for migration of SDM to MC Edge with Motorola Solutions, as presented. Moved: President Richwine Seconded: Rick GardnerMotion Passed unanimously
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Central Dispatch Director Chambers then speaks as to this week being National Public Safety Telecommunicator Week and provides information about the work provided by the County Public Safety Telecommunicators and the work they perform. President Richwine reads into the record a proposed Proclamation declaring week of April 13, 2025 as Public Safety Telecommunicators Week in Madison County. Motion: to adopt the Proclamation declaring the week of April 13, 2025, as Public Safety Telecommunicators Week in Madison County, Indiana, as presented. Moved: President Richwine Seconded: Olivia PrattMotion Passed unanimously
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Jessica Bastin, County Engineer, requests the Commissioners to approve a proposed agreement with Baker Tilly. Motion: to approve the Engagement Letter with Baker Tilly, as presented. Moved: Olivia Pratt Seconded: Rick GardnerMotion Passed unanimously
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Engineer Bastin then requests the Commissioners to approve a proposed agreement with Commonwealth Engineers. Motion: to approve the Professional Services Agreement with Commonwealth Engineers, as presented. Moved: Olivia Pratt Seconded: Rick GardnerMotion Passed unanimously
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Engineer Bastin then requests the Commissioners’ consideration of the 2024 annual bids recommendation of the Highway Department and Engineering Department. Motion: to award the bid for lead free gasoline and diesel at the firm price to Keystone Cooperative and award the bids of Central Paving, E&B Paving and Milestone Contractors to provide asphalt paving materials to the County. Moved: President Richwine Seconded: Rick Gardner Motion Passed unanimously.
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Engineer Bastin then requests the Commissioners to reject the sole bid received for Item 3-crushed stone and Item 4-gravel and sand, and authorize rebidding of those items. Motion: to reject the sole bid received for Items 3 and 4, and direct the rebidding of those items. Moved: President Richwine Seconded: Rick GardnerMotion Passed unanimously
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Clarence Walker, Engineering Department, provides the Commissioners with a recommendation to approve the bid of E&B Paving for the paving of County Road 500 North and to then approve the proposed contract with E&B Paving for such contract paving. Motion: to award the bid to E&B Paving for the County Road 500 North paving project, finding said bid to be the lowest and most responsive. Moved: Olivia Pratt Seconded: Rick GardnerMotion Passed unanimously Motion: to approve the Agreement with E&B Paving for the County Road 500 North paving project, as presented. Moved: Olivia Pratt Seconded: Rick GardnerMotion Passed unanimously
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Stephenie Mellinger, Health Department Executive Director, requests the Commissioners to approve a proposed contract with Tyler Technologies. Motion: to approve the contract with Tyler Technologies, as presented. Moved: President Richwine Seconded: Olivia PrattMotion Passed unanimously
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Larry Strange, Planning Department Executive Director, requests the Commissioners to approve the Unified Development Ordinance with a Flood Damage Prevent Ordinance, presented with the unanimous favorable recommendation of the Planning Commission. Motion: to approve Ordinance 2025-BC-O-07, by title only, amending the Madison County Unified Development Ordinance, by adding a Flood Damage Prevention Ordinance, as presented. Moved: President Richwine Seconded: Olivia PrattMotion Passed unanimously
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Planning Director Strange then presents Rezone Petition 25-Z-002 filed by Nathaniel Rich, for Parcel 48-13-18-100-006.000-001, 6114 South New Columbus Road, Markleville, Indiana, to the Commissioners for their consideration, presented with a unanimous unfavorable recommendation of the Planning Commission. Rezone Petition 25-Z-002 dies for lack of Motion.
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Planning Director Strange then requests the Commissioners to approve an engagement letter for representation with Kroger Gardis & Regas, LLP, with a unanimous favorable recommendation by the Board of Zoning Appeals. Motion: to approve the engagement letter of Kroger, Gardis & Regas, LLP, as presented. Moved: President Richwine Seconded: Rick Gardner Motion Passed unanimously.
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John Beeman, Sheriff, requests the Commissioner approve the purchase of a used vehicle. Motion: approve the purchase of a used vehicle for use by the Sheriff’s Department, as presented. Moved: Rick Gardner Seconded: Olivia Pratt Motion Passed unanimously.
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Lisa Cannon, Information Technology Director, who will soon be retiring, is recognized and thanked for her good work and service to the County for the past 38 years. Motion: to appoint, at the date of retirement of Lisa Cannon, Derek Eads as Information Technology Director. Moved: President Richwine Seconded: Olivia PrattMotion Passed unanimously
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Motion: to adjournMoved: Rick Gardner Seconded: President RichwineMotion Passed unanimously Next Regular Commissioner’s Meeting will be May 6, 2025, at 10:00 AM
