Meeting: COMMISSIONERS 3RD TUESDAY

Start Position

Prayer Pledge of Allegiance Present: Olivia Pratt, Rick Gardner & John Richwine Also Present: County Attorney Jeff Graham, County Administrator Tom Ecker, and Deputy Auditor Nicki Young

Approval of Minutes:Motion: to approve March 4, 2025, regular meeting minutes as presented.Moved: Olivia Pratt Seconded: Rick GardnerMotion Passed unanimously.

Approval of Claims: Motion: to approve the claims as presented by the Auditor’s office and JobSource claims.Moved: Rick Gardner Seconded: Olivia PrattMotion Passed unanimously

President Richwine indicates under appointments are the Commissioners’ appointments to the Personnel Board. He indicates Commissioner Rick Gardner has already been appointed to said Board, leaving 2 additional appointments to be made by the Commissioners. Motion: to appoint Tim States and Dan Girt to the Madison County Personnel Board. Moved: Olivia Pratt Seconded: Rick GardnerMotion Passed unanimously

President Richwine indicates there is also before the Board for consideration a proposed Resolution of Appreciation of the Madison County Health Department. Commissioner Olivia Pratt reads the proposed Resolution into the record. Motion: to approve Resolution 2025-BC-R-09, a Resolution of Appreciation from the Madison County Board of Commissioners Recognizing the Madison County Health Department for Outstanding Public Health Service Delivery and Community Outreach, as presented. Moved: Olivia Pratt Seconded: Rick Gardner Motion Passed unanimously.

Jeff Graham presents to the Commissioners a proposed Resolution removing a certain parcel of real estate from the upcoming Commissioners’ Certificate Sale for their consideration. Motion: to approve Resolution 2025-BC-R-10, a Resolution to Remove a Parcel, namely Parcel 48-12-18-500-018.000-003 from the Commissioners’ Certificate Sale Scheduled for March 23, 2025, as presented. Moved: President Richwine Seconded: Olivia PrattMotion Passed unanimously

Olivia Pratt, a member of the 2025 class of the Madison County Leadership Academy, indicates as their class project, they are collecting items suitable for inclusion in hygiene packs for homeless women in Madison County, which packs are estimated to be distributed in December, 2025. She presents a proposed Memorandum of Understanding between the Leadership Academy and the Madison County Commissioners which will allow use of the Health Department barn for storage of the collected supplies prior to distribution of the same. Motion: approve the Memorandum of Understanding with the Madison County Leadership Academy, as presented. Moved: Olivia Pratt Seconded: Rick Gardner Motion Passed unanimously.

Linda Smith indicates she has sought quotes for E Pollbooks to be paid from the HAVA Election Security Grant she has been awarded.

Drew Ryan of ES&S tenders a written quote and provides additional information concerning the same.

Steve Shamo of Knowink tenders a written quote and provides additional information concerning the same. These quotes, having been received, shall now be reviewed by the Madison County Election Board, who shall submit their recommendation regarding the same to the Commissioners at a later date.

Larry Strange, Planning Director, requests the Commissioners to approve a proposed contract with HWC Engineering concerning an update of the Madison County Zoning Ordinance. Motion: to approve the Agreement with HWC Engineering, as presented. Moved: President Richwine Seconded: Olivia PrattMotion Passed unanimously

DeAndre Coleman, Highway Department, provides the Commissioners with specifications for new equipment the Highway Department wishes to purchase and requests approval to proceed with requesting bids for the same. Motion: to accept the specifications provided and approve the Highway Department proceeding with obtaining quotes for the desired equipment, as requested. Moved: President Richwine Seconded: Rick GardnerMotion Passed unanimously

Angie Abel, Recorder, requests the Commissioners to approve a proposed maintenance agreement with Miller Huggins for two (2) new copiers. Motion: to approve the Maintenance Agreement with Miller Huggins for two (2) new copiers, as presented. Moved: President Richwine Seconded: Olivia PrattMotion Passed unanimously

Cynthia Riley, Office Manager for Properties Department, requests the Commissioners to approve a proposed agreement with The Verdin Company for work on the bell clock located at the Madison County Government Center. Motion: to approve the Agreement with the Verdin Company for work on the bell clock located at the Madison County Government, amended in Section 13 at page 7 to change “laws of the State of Ohio” to “laws of the State of Indiana”. Moved: President Richwine Seconded: Olivia PrattMotion Passed unanimously

Motion: to adjournMoved: Rick Gardner Seconded: Olivia PrattMotion Passed unanimously Next Regular Commissioner’s Meeting will be April 11, 2025, at 10:00 AM

	Name	Document type
	2025-BC-R-10	General Document
	2024-BC-R-09	General Document