Meeting: COMMISSIONERS 1ST TUESDAY

Start Position

Prayer Pledge of Allegiance Present: Darlene Likens, Olivia Pratt and John Richwine. Also Present: County Administrator Tom Ecker, County Attorney Jeff Graham and Chief Deputy Auditor Todd Culp

Approval of Minutes:Motion: to approve minutes of October 15, 2024, regular meeting as presented.Moved: Darlene Likens Seconded: Olivia PrattMotion Passed unanimously

Approval of Claims: Motion: to approve the claims as presented by the Auditor’s office. Moved: Olivia Pratt Seconded: Darlene LikensMotion Passed unanimously

Jessica Scholer, County Extension Director, provides the Commissioners with an update of activities of County Extension office and presents a proposed Extension Contractual Services Agreement with Purdue University to the Commissioners for their consideration. Motion: to approve the Extension Contractual Services Agreement Between Purdue University and Government of Madison County, Indiana, as presented. Moved: Olivia Pratt Seconded: Darlene Likens Motion Passed unanimously

Jessica Bastin, County Engineer, presents proposed Amendment No. 2 to contract with Lochmueller Group concerning construction inspection services on Springbrook Section 6 and Section 7 developments to the Commissioners for their consideration. Motion: to approve Amendment No. 2 to the contract with Lochmueller Group, as presented. Moved: President Richwine Seconded: Darlene Likens Motion Passed unanimously

County Engineer Bastin then opens a bid packet received from Ed Martin Ford as a result of a request for proposals for vehicle purchase for pick up trucks for Highway Department, in the amount of $48,469.00. County Engineer indicates they will review the bid to insure it matches the specifications sought.

County Engineer Bastin then presents 4 proposed letters of support received from the Indiana Department of Transportation concerning projects they are considering undertaking. First project is a roundabout at intersection of State Road 13 and State Road 38. Second project is a roundabout at intersection of State Road 236 and County Road 300 East. Third project is a roundabout at the intersection of State Road 128 and County Road 400 West. The fourth project is a proposed reconfiguration of the intersection of State Road 13 and County Road 1050 South and addition of turn lanes. Motion: to approve letters of support of Indiana Department of Transportation proposed project at State Road 13 and State Road 38, project at State Road 236 and County Road 300 East and project at State Road 13 and County Road 1050 South, as presented. Moved: President Richwine Seconded: Darlene Likens Motion Passed unanimously

County Engineer Bastin indicates ARPA Team met Friday and are submitting to Commissioners for their consideration allocation of ARPA monies as follows: Project 33 – Jail Project, the sum of $7,000,000 of the unrestricted funds; Project 34 – JobSource for Scholar House Skills and Training Center the sum of $950,000; Project 35 – Anderson Housing Authority for rent and utility assistance for unincorporated and rural residents the sum of $200,000; Project 36 - Parks & Recreation Department for operating expenses in sum of $75,000; Project 37 – Madison County Chamber of Commerce for quality of life campaign in sum of $50,000; Project 38 - Planning Department to update developmental code in amount of $283,000; Project 39 - Engineering Department additional $1,000,000 for regional sewer district initial infrastructure project; Project 40 – Coroner for acquisition of vehicles in amount of $85,000.00; and Project 41 - Commissioners for short term disability for county employees in sum of $1..

As to the bid opened by County Engineer at this meeting, President Richwine indicates that formal acceptance of bids should be made. Motion: to accept the bid of Ed Martin Ford for trucks for County Highway Department, that the bid be placed on file in the office of the County Engineer for review and that the County Engineer should report to the Commissioners her recommendation of acceptance or rejection of the bid at the Commissioners’ next meeting. Moved: President Richwine Seconded: Olivia Pratt Motion Passed unanimously

President Richwine indicates that inasmuch as Jim Cleaver of Central Dispatch was unable to appear at the meeting, that both of his requests for approval of quotes be approved, contingent upon Mr. Cleaver’s further communication with any of the Commissioners. Motion: To approve the quote of MCM Technology and the quote of Thomas Shelby & Company, Inc. presented, contingent upon Mr. Cleaver’s further communication with Commissioner Pratt and her review and approval of the same. Moved: President Richwine Seconded: Darlene Likens Motion Passed unanimously

Brandi Frazier of Soil & Water indicates that her application for grant monies from Clean Water Indiana was approved and thanks the Commissioners for their support.

Motion to Adjourn Moved: President Richwine Seconded: Olivia PrattMotion Passed unanimously Next Meeting scheduled for November 19, 2024, at 10:00 a.m.