Meeting: Commissioners

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Approval of Minutes:April 6, 2021 Regular MeetingMotion: to accept the minutes as writtenMoved: Kelly Gaskill Seconded: Darlene Likens President Richwine abstains from voting. He notes that the minutes stated the meeting was called to Order by President and says the minutes should reflect the meeting was called to Order by Vice President. Amended Motion: with the change, accept the minutesAmended Motion Moved: Kelly GaskillAmended Motion Seconded: Darlene LikensAmended Motion PassedAyes (Gaskill, Likens) Abstain (Richwine)

Approval of Claims:Motion: to approve claims number 189388 – 189628 with the exception of voided check number 189546, all Discretionary claims and Payroll claims be accepted. Moved: Kelly Gaskill Seconded: President RichwineMotion Passed unanimously

President Richwine brings up the topic of the JobSource claims. He states the Commissioners have not approved JobSource claims at all for this year and needs to approve them. He mentions that part of the agreement with State Board of Accounts last year was that they would approve them during a meeting. Commissioner Gaskill states she has an issue with the audit process for the claims. Madison County Auditor Rick Gardner states the audit process is a process in which occurs in his office through a County Ordinance and a Memorandum of Understanding with JobSource and is approved by the State Board of Accounts and has been in effect for 14 years and that the Commissioners are to review the merit of the claim. Richwine again mentions that the Commissioners had an agreement that they would review and pass JobSource claims and have not done so. He requests to have the claims from January 1, 2021 until now available that they may review them for the record and going forward review them at every single meeting that way they are in compliance with State Board of Accounts.

President Richwine states they have a reappointment to the North Madison County Public Library Board. Mary Kiplinger would like to serve another 4-year term. Motion: to reappoint Mary for the termMoved: President Richwine Seconded: Darlene LikensMotion Passed unanimously

President Richwine talks about the agreement that was put together by County Attorney Jeff Graham for a lease agreement for parking space. Mr. Graham speaks on the details of the agreement. Motion: to accept the agreement for the parking lot spaceMoved: Kelly Gaskill Seconded: Darlene LikensMotion Passed unanimously

Tom Ecker talks about hazard pay details that would be presented to the Council members. President Richwine says he believes the Hazard Pay Committee has a reasonable plan in place for those employees that were put in harms way during the pandemic. Motion: to forward the Committee’s report to the County Council for their reviewMoved: President Richwine Seconded: Darlene LikensMotion Passed unanimously

Madison County Recorder Linda Smith presents a media conversion contract for review and approval. The contract would put all documents into digital imaging. She mentions the cost of the conversion would be $199,455.07. She also is asking for approval to use the American Recovery money for this conversion. Motion: if the requests fit the criteria, to include it into the Ordinance and table the contract until the Ordinance is passedMoved: President Richwine Seconded: Kelly GaskillMotion Passed unanimously

Dave Benefiel, Council of Governments, gives a report on the TRAM. He also presents a Deobligation letter from INDOT for grant funds that were left unused to go towards the new grant. Motion: to accept the deobligation funds in the amount of $159,339 as requestedMoved: President Richwine Seconded: Darlene Likens Motion Passed unanimously

Jessica Bastin, County Engineer, addresses the BOC about the amendment to the USI monitoring contract Motion: to accept the amendment on the USI contract pursuant approval from the County AttorneyMoved: President Richwine Seconded: Kelly GaskillMotion Passed unanimously

Jack Krause, jail consultant, talks about the process of building a jail and the contract he is offering Madison County. Motion:per the first part of the contract, approve it to move forward with the jail study and financial study Moved: President Richwine Seconded: Darlene LikensMotion PassedAyes (Richwine, Likens) Nays (Gaskill)

Motion: to adjournMoved: Kelly Gaskill Seconded: Darlene LikensMotion Passed unanimously Next Commissioner’s Meeting will be May 4, 2021 at 10AM